Razor sharp focus

While the economy is undergoing essential changes - which by the way seems to be necessary for this world - you also might want to realign some core elements in your life.

The problem: You are unsure about directions and tend to be undecided.
Especially when many parameters in the environment are unsure many people tend trying to do "business as usual", to follow known rules and well prepared paths. But many of the well known paths and proven strategies now even do not seem a really good choice. What then often happens is that people do switch priorities and goals very often - try this and that and be erratic in their behavior.

The reason: You are full of worries and slightly entering panic mode.
Over the years many things adjusted to each other somehow (more or less automatically). Bigger changes in the environment now do disturb the balance in a significant way. Arising fears are a natural effect. But you should deal with them properly.

The solution: Get informed, dedicate to creativity and evaluation of new ways, choose and focus.

• Analysis
  Open your eyes and look around - get informed about what is going on around you.
• Creativity and Evaluation
  Take yourself time to excavate your creativity, evaluate possible solutions and new ways.
• Choose and focus
  Choose between your alternatives, choose a few important new goals and priorities - this might not be always clear from the arguments. In case of doubt follow your inner voice - your gut feeling.
  Then focus on the very few important new goals and priorities. Command yourself with the words "Razor sharp focus!".
  To have all your priorities served remember to give enough time to each and be patient with step-by-step improvements. Don't expect the fast and big success - "Constant And Never-ending Improvement" is the wise way.
  What then happens while on your way is that you will get critics - this is natural and there might be new arguments, but if you did the analysis and evaluation right then you can be sure that a few critical words of others are not really a reason to change your decisions!

Related posts: Information Overflow, Focus by decision, Focus by direction, Know better and act on it, Total cost of commitment, Time bandits, Why not multitasking how to, Slowing down, New year decisions, The productivity trap, The golden rule, Team meeting with yourself.

Tell not more and not less

Reading personal development blogs I often read that you should reduce the amount of words you write and say sticking to the kernel message.

And they are right because of a simple argument: Nobody wants to spend a long time reading and listening in times of information overflow. This is reason enough to reduce the text in your mailings and phone calls.

But be aware of reducing too much! - Many people are very quickly in adding interpretations where they lack information.

Here is a sample conversation via SMS I faced two days ago:

A: I would like to pass by for a short talk. Do you have time now or are you busy?
B: After 9:45

Person A interpreted the response that B has time after 9:45 and is busy now (maybe because of the short response). A passed at 10:30 and found B busy because B meant "After 9:45 I am busy".

What has to be said must be said - not more and not less!

Wrong interpretations others get from your information can be very dangerous!

Related posts: Blog post lengths or how to write, Information Overflow, The time bandits, Importance of collaboration, Hot air, People and Information.

How to rebuff somebody

The problem: You feel considering others so much while others do not really contribute.
When conflicts arise I do have very often the feeling, that I am the flexible one, I am the one considering others and reducing my own desires and needs. Looking around I can see there are those type of persons who have the general habit of requesting others to change and on the other hand those who somehow mostly become the "victim".

The reason: You are flexible and agile which makes it less effort needed if you change.
While working on your personal development (consciously or not) you may have cultivated skills like flexibility, creativity, humility and so on. You might have commit to change.

Now, when there is a problem or conflict, it is often very hard work and difficult for people to climb-down, change or simply just consider a little bit the others. Mostly people are focused on themselves and their own goals.

So, if you learned flexibility others do notice that and know (consciously or not) that for you it will only be small effort to change for you and they often do not have any idea (if they are willing) how they could solve the problem themselves.

The solution: Suggest how they can solve the problem themselves.
As you are flexible and creative you could help out with proposals how they can solve the problem themselves.

Just to give a sample: When somebody feels disturbed by you being too noisy while there is at least one door (of office or bedroom) that can be closed, you could suggest to close the door when that somebody wants to have silence.

Another sample: When discussing a concept for a project with a customer there might be requests that are complicated to implement, but with a small change in the customers processes the whole project could be a lot easier to implement (and therefore also gets cheaper).

The point is: When others request solutions from you (and they can be very persistent in requesting that you solve the problem), you can sometimes solve the problem simply by pointing out how they could solve the problem easily.

So you solved the problem without retreating yourself which also means that you can handle the problem as solved. It is not an open issue for you any more.

Related posts: Between GTD and GHE, The time bandits, Efficient meetings, Stop the service, Stake your claim, Let'em wait, Scoundrel days.

Crappy guesswork

I have heard it in a film one time, but lately made a view little experiences that confirm this:

At the beginning of a disaster there is always crappy guesswork.

So remember to

• Stick with the facts.
• Do well the analysis.
• Detect the weak points in your concepts.
• Listen rather than persuading others with your opinion.
• Before making an assumption think twice whether it is really needed or probably better to find out by investigating or asking people.

Related posts: Detect the weak point, The mismatch problem, Information and Experience, Plan to get fear done, Peoples history.

Importance of collaboration

This morning listening to the news I heard that there is the first case of swine flu arrived in Austria. They told that the person is in hospital already getting better.

The swine flu teaches us about the importance of sharing information and collaboration around the world!

Nowadays due to global traffic illnesses can spread out easily getting pandemic. Without the traffic illnesses would spread slower and the radius in which sharing of information and cooperation is that important may be smaller, but anyway: If something of big relevance happens (and that is not necessarily to be an illness, it can be any experience and knowledge that is gained), the effect sooner or later shows up somewhere else in the world too. And it is not only the traveling humans, it is also wind, water or animals that is keeping things moving.

When talking about "something of big relevance" I am talking - besides of illnesses - of any health related effects (electric smog or other emissions, used ingredients in food, ...) and also of technical inventions that reduce our footprint or even political movements, philosophical views and all kind of things that can help improving the world but also can cause very negative impacts.

Although I do not agree with many actions that have been taken globally to fight the economic crisis there is one important thing that people have realized: There must be global solutions!

Collaboration is a word that is widely used as a buzzword - first of all in IT business, but we have to realize that collaboration means in detail the need of:

• communication skills
• intention and desire of making everybody happy
  
• willingness to contribute to the community
  
• viewing at the whole
  
• being open minded
• mastering of the tools to do collaboration
  

The fate and fortune of the whole world is related to the fate and fortune of the single individual!

Related posts: The main purpose, Best wishes to all, An eye for an eye, Tell not more and not less.

Beware of your routines

First, a short story:

When I woke up this morning, it was already seven o'clock (and I should get up at 6:30). I wondered why I didn't hear the music and found that it must have been my little son playing around there. So I did everything in a hurry, looked at the temperature outside, wondered why it was (still) so fresh outside. Then I wondered why there is so few traffic on the streets. I began to wonder, looked at the time on my watch and on my mobile phone... - I was an hour too early. My son must have been playing around with time adjustment also. :)

At the gas station, when filling the tank I am always trying to get a clean sum of money to avoid to much money changes. This time by mistake I was 2 cents above 45 Euro. From Italy I know that they wouldn't ask me the 2 cents. Here in Austria maybe not. The guy asked me the 2 cents, which I found bad customer service as I know that gas stations make a lot of money here. And there are 2 other gas stations very next to the one where I stop...

Then it happened that a driver on that street apparently woke up in bad mood and showed an aggressive driving style although so few traffic. I had to hit on the breaks to avoid a crash.

This was basically my morning. So, what to learn?

All those things have something in common: There might be a little trigger that cause you to run a complete program automatically without either thinking and/or without any further review.

When going through your routines or while doing "business as usual", it is important to review behavior and processes from time to time - or in single cases. Sometimes it may be worth making exceptions. But people do follow their automatic routines even if it is not appropriate...

The main purpose

While on the self development path you might get to focus on GTD and then you might find blog posts that propose to focus more on happiness. There is also very much written about the idea to write a life plan.

When I was a boy I was told I need to have goals. But I experienced a lot of suffering because of goals I did not achieve (in the desired time). In the parallel search for meaning I noticed that whatever "higher" purpose I will set in my life, I can always ask for the why and for the next higher purpose and meaning behind it. I was not able to find the one big meaning of mankind and so I decided not to set a particular purpose or goals and just to make optimum use of the opportunities from the point of view when the opportunities show up.

But what is the optimum? Again as there is no big meaning to identify you are free to set whatever priorities you want. However, there are some purposes that are healthy (in the way that they make you feel better) and others are not. I found it a healthy purpose to

help minimizing suffering (in the whole - and not for a single individual).

This is basically what is also mentioned to be logical by Spock in Star Trek (starting with 1:25 in the video):

The needs of many outweigh the needs of a few - or the one.

From time to time we need to remind ourselves to such basic purposes to find realignment in our life.

But what are the needs? Productivity? Happiness? Absence of suffering?

I mean, that you cannot be happy if you don't know what despair and fear is. You cannot know love if you didn't experience hate. Somehow I think that for a "fulfilled" (the word says it) life you need to get many (completely) different experiences. This probably is meant when somebody had a "rich" life. - Not rich of money, but rich of experience and rich of impressions - rich of feelings, rich of views, ...

So when you feel sad or despaired or whatever, just remember that it is giving content to your life. Accept it and feel it fully.

For your decisions and actions remember that principles are more important than rules and the direction is more important than the goal.

Related posts: Principles over rules, Direction over goals, Finding the proper priorities, Between GTD and GHE, Scotty, beam me up, Who? When? For Whom?, There is suffering, Importance of collaboration, Scoundrel days, Living your opportunities, The golden rule, Television, The fool gives way without borders.

Know better and act on it

I am currently reading the book "Secrets of the Rockstar Programmers", written by Ed Burns.

I only read a few pages so far, but I consider the content being "zipped" knowledge, as it touches many realms, not just the technical points of view. Already from the first pages the book / Ed encourages me to "boldly go where nobody has gone before" (or in some particular details to boldly return to things that worked better in the past). Actually I consider this book to be a book on self development or a book on management also. And this is the reason why this post goes to 1-2-solved blog and not to IT-Tactics.

Ed quotes Rod Johnson mentioning an important skill: "Knowing better and act on it".

In the last years I am facing more and more people and companies following just the sure path - the path that is "known to be working". People do this from my experience mainly because of the following reasons:

• Fear to be wrong (and all the other so many people can't be wrong)
• Fear to loose business and market.
  
• Search for the quick success/money (short "time to market" - go the easy way)
• Minimizing costs and risks (no investment into research and development)
• Personal limits (people simply don't have better ideas or just don't bother)

But following paths that are known to be working also means that there are already many people there where the path leads to. I think people can't expect outstanding success by just providing something that plenty of others already do offer. This does not necessarily apply to regional suppliers (thinking of the supermarket in the neighborhood, haircutter, doctor, ... - although good quality or unique product offers attract new customers from the distance).

Some other words on "doing what works": Going the sure path means to do what in the past turned out to be working. What worked good in the past does not necessarily work (that good) now. On the other hand: A lot of strategies that worked very well in the past have been dropped in favor of others that do not work so well.

So, some things change that shouldn't and other things should be changed. In our fast times people often rush and quick-fix. People do not take time to sit down (or walk slowly), think and listen to their gut feeling. If they would, there own experience and knowledge could take off and have effect on the now. Then they could see and know better. Then take action on it and you will succeed!

Related posts: Think yourself, Total cost of commitment, Slowing down, Dynamic activity, In the present moment, Get focused with 3 questions, Simple Life, Razor sharp focus, The value of experience.

Ethic economy

Yesterday I watched the video "Constructive Capitalism" - a presentation held by Umair Haque.

In this presentation he talks about old business rules that do not work any more nowadays - in this time of crisis. Instead he suggests to apply new rules and he named a few examples of companies and people who already switched there general strategies.

The video is quite long and the slides are unfortunately not very readable and there is also no option to rewind the video, so I tried to extract the new rules - the new focus - of economy he suggests:

• Renew things instead of exploiting
• Democracy instead of command
  (voting, discussions - explain, understand and reach consensus)
• People, not product
  (no democracy without people)
• War to peace
  (War is crisis of conflict, competition does not work
  because of the limitations of competition given by growth and monopoly,
  Obama won the elections because he did not provoke conflicts)
• Connections, not transactions
• Domination to equity
  (not try to dominate the market - create new markets)
• Creativity, not productivity
• Value to meaning
  (Crisis of nihilism - a lot of stuff that is done, is
  meaningless today - we often give value to numbers that are not very
  meaningful)
• Outcomes, not incomes

This reminds me to the song "Love Is The Seventh Wave". And it also reminds me to earlier posts about love and intentions...

Related posts: The power of intention, Best wishes to all, The big difference of the How, The most important things to know, Healthy motivation, An eye for an eye, Scoundrel days, The resource problem.

Think yourself

Do not believe in anything because you have heard it.
Do not believe in traditions because they have been handed down for many generations.
Do not believe in anything because it is spoken and rumoured by many.
Do not believe in anything because it is found written in your religious books.
Do not believe in anything merely on the authority of your teachers and elders.
But after observation and analysis, when you find that anything agrees with reason and is conducive to the good and benefit of one and all, then accept it and live up to it.
(words of Sakyamuni Siddhartha Gotama from the Kalama Sutta, Anguttara
Nikaya, Vol 1, 188-193, Pali Text Society Edition)

Related posts: Know better and act on it, Analysis and therapy.

Optimist meeting pessimist

Putting optimists and pessimists together is a potential conflict source. Under the shower I had the following thought:

The optimist should not cross the border to frivolity. The pessimist should not cross the border to angst/anxiety. If both go to meet each other they meet at reality.

And at reality you find people exercising reasonable care, being motivated by the positive goal in mind and with the intention of long-term positive evolution.

Related posts: Positivity barricades, The power of intention, Healthy motivation, Between short and long term goals, Success with optimism AND pessimism.

Between short and long term goals

Ever asked what you would do if you get notice that you will only have a few months left to live?

Sometimes when I get notice of critical illnesses around or when I hear from accidents then I ask this question to myself. In personal development blogs I read about how to achieve your dreams to give meaning to your life which I see somehow related.

It is somehow a question how you want to be remembered by

• your partner
• your family
• your friends
• your colleagues
• the rest of the world

If you would get notice that you just have some months left, you probably would stay next to your family or - if you are not a family being - you would probably prefer to do something "great" before you die.

Some articles tell, you should focus on these important things NOW.

The problem with this is: If you are not going to die soon then what would you live from in a few months?

My conclusion is: You should think long term in your planning and goals. But you should not invest ALL your time in that. Keep in mind that you will probably never reach your final goals. You might not get to the big outcome when your goal is or your goals are reached, so you should enjoy the journey - in the short and long term context.

But there are things that are independent from long or short term view because it affects both - the eightfold path known from Buddhism (see also at Wikipedia) - known from Buddhism but IMHO is not limited to any particular religion or philosophy.

Related posts: As it would be the last day, The power of intention, Between GTD and GHE, Get focused with 3 questions., In the present moment, The big difference of the How, Principles over rules, Create consensus.

The power of intention

Some weeks ago I heard (already the second time) of Masaru Emoto and his water experiments. He freezes water after exposing to different type of music, different words etc and then takes pictures of the crystals that are built out by the freezing water. I have seen several pictures of frozen water crystals and I was stunned.

Searching the internet I found also several criticism about the work of Masaru Emoto. See Wikipedia or the statements of Kristopher Setchfield for instance.

I am not sure what to think about this controversal opinions. One thing I can say is: If there might be the possibility that the intentions, wishes and words that you put anywhere in this world do manifest in water or life forms then it makes sense to put positivity in this world.

I do focus on intuition during the last weeks and while in meditation state you can get also a better feeling of the intention - your own intentions and the intention of others.

My results so far are:

• If you are open minded you can distinguish between people who are interested in doing positive things for others and those who think only about themselves.
• People with positive intentions are liked more and one feels better being together with positive people.
  
• People with positive intentions do emit peace and love and this gets multiplied.

For the empathetic person you can't hide your intentions. So watch your intentions and pay attention to your major orientation and goals.

May peace and love be your intention...

Related posts: When to criticize, How to be happy, Highly happy people, Healthy motivation, An eye for an eye, Positivity barricades, Between short and long term goals, Success with optimism AND pessimism, Optimist meeting pessimist, Ethic economy, The resource problem.

The time bandits

Although reading and implementing a lot of life hacking methods I get caught within useless meetings or do other work with less outcome than effort. Not talking about the countless interrupts while you are trying to do something important.
Often people learn to focus only in very tough times when there is no option and the focus on that one thing is the only choice to survive. You may know this from learning for exams or starting with an important work - often you start quite in the last moment.

It is sad, annoying and producing either aggression when you hardly try to be efficient and do your best and then others start or continue to waste your time. Others? Why others? If my time is wasted it is me wasting my time, isn't it?

Indeed, it is you wasting your time, but sometimes there are others contributing a lot to navigate you in such situations. Then often you can't really get out easily.

What can you do to avoid getting caught by the time bandits (yes I prefer the word bandit here in favor of thieve)?

• Never attend a meeting without an agenda!
  
  
• Avoid multitasking. As with computers doing two tasks in parallel means that both tasks get done slower and there is an overhead lost needed for the task switching!
  E. g. Never take the phone or switch to read emails if you are currently working on an important task or on a task that requires your full attention!
  
  
• Have clear and priorities and goals (or direction where you want to go). For whatever comes up that does not meet these commitments define a late schedule.
  
  
• Urge others to be concrete (have concrete goals and priorities). If you can't get concrete information immediately keep asking. Often the get away quickly if you ask the right questions, because they have no idea.
  
  
• Don't jump on hypes just because it's a hype. Do your own critical investigation asking for the big benefit. Often there is no real benefit.
  
  
• Don't start actions as long as others did not take their decisions. You cannot take all decisions for your customers, boss or partners - often it is simply not your job and you are not in the appropriate position. Although it seems to be less effort to take a decision than implementing a project often the decisions take far longer.
  Exception: If it has been declared that you do take all relevant decisions.
  
  
• Learn to ignore things that others deposit on you just to get their mind flushed and cleared (this includes everything from annoying colleagues to news crying for attention.
  Exception: If they really have good and creative ideas.
  
  
• Don't attempt to help others if they do not give the clear statement/commitment that they want to really solve their problem. You can identify such situations by watching the reaction of your first solution proposals or by asking for that commitment prior to further action.
  
  
• Don't take the responsibility for a project that others drove into a mess and then just want to attach the problem to somebody else! You take the responsibility for your actions and others have to take their responsibility.
  Exception: You get hired especially for such an impossible mission and get payed accordingly.
  
  
• Change the environment! Hard to accept, but you simply will never be able to have a power hour if many people are around you and can ask you any stuff by accident.
  
  
• Instruct people that they should ask for your time in advance.
  They should ask for a schedule or at least do not immediately come up with their questions but rather ask before if you have time now. If the question is already told your concentration is gone. But a "No, come back in an hour" can be given automatically without loosing focus.
  
  
• Learn to say "No" or learn to postpone the things that are not really important (procrastination can be useful). Some problems dissolve themselves if you do not disturb them.

Related posts: Time thieves and real news, Change the environment, When changing the environment does not help, Crying for attention, Hot air, Masked rot, Total cost of commitment, Change hype, Focus by direction, Find the root problem, Let 'em wait, Why not multitasking how to, How to rebuff somebody, Tell not more and not less, Razor sharp focus.

Total cost of commitment

The problem: Available time for new projects is very short.
Although you already invested a lot of effort into strategies to improve productivity, you still have not really much time free for your new ideas or new projects.

The reason: Maintenance work
Our life is full of things created during the progress of mankind. Many very helpful tools have been created, but also many "toys". And we are not limited to things. Because of the progress in IT keeping contact with many people also is possible in a size that never has been possible before (talking about social networking). I lately got back in contact with many old class mates and I would like to meet them all re-vitalizing the relationship. In addition to that I have set several goals during self development and I do play several roles - in the job as well as for my family and friends.

But there is a lot of "maintenance effort" needed to keep everything we use, every relationship and every service "up and running". Many people have their daily life filled up with maintenance tasks.

The solution: Reduce your commitments and life goals - unclutter your life - get less done.
While optimizing your life and finding out that you can get more things done when you start really optimizing, you might tend to set too many goals while creating your life plan and living your dreams. Together with a lot of existing stuff to be managed this may eat more time than available.

Many things, once started, eat up a certain amount of maintenance time/money (even if you are "just" a blogger - there is maintenance work answering comments or searching for advertising options etc.). To start living a big dream might come along with the fact that you have less time left dedicated to your family and friends (just to give an example).

The day has only 24 hours, you can't fill in everything and in the highest quality.
Set only a few clear major priorities/goals and declutter your life accordingly.

Keep in mind, that it is more important to be happy than to achieve something great!

At the end it is important that you enjoyed your life and leave with clear conscience rather than having your name be remembered for a long time after your death.

Review your current life with the appropriate services you are using and providing looking at all the related work that comes along with those. Often it is not easy to identify the whole related maintenance work for a particular thing or service because not occurring in a bunch.

So carefully log or analyze the tasks and time needed to keep your things and services up and running. Put them in relation to the outcome for you. You might find out that several services are not worth it for you. This applies also for every goal and every commitment you have set or taken.

Related posts: Crying for attention, Slowing down, How to be happy, Know better and act on it, Razor sharp focus, The family, Know your options.

Slowing down

It was for many years that I got into full-speed action immediately when I saw the need to take action or when somebody needed help or when somebody had a great idea and I wanted to support it.

When the first signs from health and frustrations about stress came up, I noticed that somehow there must be an end of this madness. There was the feeling deep inside that I should slow down. I changed some style of work, for instance:

• Better planning (Schedule everything to be done).
• Be well prepared instead of working on current pressure.
• Don't act immediately on a new issue or idea - instead take time to analyze, research and find an optimum solution.
• More efficient multitasking.
  
• ...

Well, it worked in the way that I managed to get more things done. I managed to get more free time. And I managed to fill it up again. So I got more done but nothing won. And I knew that I should slow down and I did again several attempts to find a resolution.

As I wrote in my previous post "How to instantly change a habit", sometimes all you need is the one kick-a** reason to change. And I found even multiple such reasons now to slow down.

You can work wonders and cause miracles by speeding up to 200%, running full optimizations to your own mental and physical machine, but (please relax and read slowly):

• You will be exhausted after a shorter or longer while working on full throttle - and then you are done: Health problems (back, heart, ...), frustration, mistakes and so on trigger a vicious circle. You will not be able any more to feel inner happiness.
  
  
• At the end nobody will show compassion with you having done so much, instead everybody says that if you are on stress, it is your own fault (and somehow this is true)!
  
  
• It will be impossible for you to get important deep and detailed impressions of the present moment. It causes misinterpretation and wrong judgment of the current situation!
  
  
• It is much more important to take the right action than doing anything quickly. Taking action to fast, you can screw up things completely. So take yourself enough time to evaluate a situation and decide!
  
  
• Stress shortens your life! So you do not win anything being on speed.
  

I wish you happy - and slow - browsing on www.slowdownnow.org.

Related posts: How to instantly change a habit, Reduce the stress factors, Dynamic activity, In the present moment, How to be happy, Change hype, How to eat less, Urging to forge at full speed, Total cost of commitment, Know better and act on it, Razor sharp focus, Speed.

How to instantly change a habit

It is February and I guess there are already a lot of drop outs from new years resolutions.

There has been a lot written about how to change a habit (me included ;-) ). Important tips are for instance:

• Only one habit only at a time.
• Select a new different habit (as change is only possible if you have an alternative).
  
• Start with single step towards your desired life style or new habit (e.g. instead of not eating sweets just reduce your consume a little bit).
• If you can walk a different road for a month, it's done (if you didn't felt back to your old habit for a month then it's solved).
• Review your situation more often (weekly or at least monthly - once a year is clearly not enough).
• ...

Changing a habit is hard work, isn't it? - Not necessarily: If you got the kick - THE reason - then you can also be able to change a habit in an instant.

When people talk about shocks that happen in childhood they are often talking about a key insight, a crucial experience that changed their view of the world and life goals or priorities in an instant. - Such experiences and insights are not always caused by a tragedy or accident.

As I read lately in the post "How to Think Better: The Top 8 Tips from the Last 2500 Years" at The Positivity Blog:

“People mistakenly assume that their thinking is done by their head; it is actually done by the heart which first dictates the conclusion, then commands the head to provide the reasoning that will defend it.”
Anthony de Mello

So if you want to change a habit (from deep in your heart and not because of some trend around) then you somehow already decided that you want to change, you already have an idea - a big picture - of what should be.

Watch out for the key reason - for the key experience, that erases all doubts, that makes it completely clear why you should change as soon as possible.

Examples:

• Stop smoking because it simply isn't healthy.
  I never smoked but I got explained from a coroner (with pictures from lungs etc) what effects smoking have and why. In addition to the ingredients of the cigarette other dust and stuff included with air gets deposited in the lungs then.
  
• Being depressed after you got criticized is simply wrong.
  You must be happy because of a honest feedback. If it is true then you have the opportunity to correct the problem and if it is wrong then you have the opportunity to get stronger representing your position.
• ...

Related posts: Quickly change a habit, Speed.

When to strictly avoid multitasking

The problem: Mistakes and errors caused by multitasking
Multitasking often results in mistakes and errors as you forget about a task while occupied with another or because because you get in time trouble and hurry because you loose too much time switching tasks (overhead).

The reason: While multitasking your attention to the single task is reduced.
Often longer lasting tasks involve long waiting times. Although many life hackers warn about multitasking and recommend to avoid it, there are some tasks that continuously ask for multitasking because they are simply very time consuming while not needing the full attention or come along with long waiting times between several actions.

The solution: Only multitask jobs that come to a proper end themselves.
When analyzing my multitasking behavior and the cases where problems occur due to multitasking habit I found out that safe multitasking can only be done for tasks that can be checked at whatever time if they came to a proper end. An important thing is that when multitasking the multiple jobs should not run on same priority. There should be only one active task that has your full attention. Other tasks - those that safely can come to a proper end left on their own - should run as "background task".

Samples for tasks that can be safely run in background:

• Washing clothes (Washing maschine)
• Copying files on your computer, burning CDs/DVDs, ...
• Filling your tank at the gas station (usually can be fixed and it quits automatically when the tank is full)
  

Samples of tasks that should NOT be run in background:

• Cooking
  Why not: If you watch the milk to boil it will boil in the moment you look out of the windows.
  
  
• Filling a big bucket of water (inside house)
  Why not: When you forget about the tasks the water runs out on the floor
  
  
• Handling less important phone calls.
  Why not: Even if your mom talks long about something very unimportant the subject might change and suddenly something important is said.

The point is that you should only run tasks in background that you can safely forget about.

Related posts: Why not multitasking how to, Reduce the stress factors.

Simple Life

Although I know about the importance being able to return to the present moment and although I tried and experienced it several times, it is still quite difficult for me.

Living in a bigger city does not offer the optimum environment to find silence and peace. Outside, being in a forest or on grassland it is easier. In the city or in front of the computer or TV attractions, impulses and distractions are on a very high level.

Yesterday, listening to a song of Elton John "Simple Life", he gave me a good hint how to improve the ability to return to the present moment:

And with the last breath we ever take
We're gonna get back to the simple life again

So, when you imagine that what you currently do is the very last thing you do, you will give more attention to this doing and you will be more impressed and more present. And take deep breaths!

Related posts: In the present moment, The tension habit, Know better and act on it, Your situation does not suck.

Crying for attention

After reading some articles on the net the first days this year I gave up the hope for the rest of the year that quality of news and articles get any better. The first days of the year began worse than ever with subject lines trying to get my attention and while reading the appropriate article I left the site disappointed and full of anger because the headlines where near completely exaggerated if not wrong (in the way that it either didn't match the article's content). I lost a lot of time reading completely unnecessary stuff....

The problem: Everything and everyone is trying to get your attention.
Companies, products, problems, groups, persons, ... - everything is crying for attention. Look here, look there, you must read, watch or have this and that.

The reason: You are a potential customer and you should be motivated to buy and consume products, services and information.
We are often annoyed by advertisments or by the behaviour of salesman when they are trying to catch our attention and get us as customers and often we see a company or a system as the annoying element. But there are people behind trying to earn money. It is the same as in a room where a group of people talk. The noise gets louder and louder because everybody needs to increase the volume to get heard. The advertising "volume" and amount increases with the time. But why can't we simply ignore all that stuff? - Because "Knowledge is Power"! Knowing the important things pushes you in a better situation in general. You have more control, save and earn more money, be happier - in general you be more successful having more of the important knowledge. This is the reason why we don't reduce information intake drastically. And the problem is that what shouts loudest is not always the most important.

The solution: Improve your ability to focus and the ability to ignore what does not matter.
Easy said, hard work to be implemented - and I can only give you some considerations that hopefully help you sorting the things out. So think of the following before starting your information intake:

• Is this really new to me?
  Often we read something that we already have considered to be this way. Reading what we ever thought to be this way is confirmation of our considerations and we love that. So ask yourself if you really need so much confirmation from outside about your own opinions or considerations.
  
  
• Can this have the potential to change my life?
  Think whether this book, article, advertisement has really the potential to change your life. Ask yourself consciously: Is it very probable that this information changes my life?
  
  
• Who could be behind pushing that information and what could be his intention?
  The same information can be provided in very different words and manners. It usually depends on the author and his intentions how information is prepared and manipulated. So the question about the author and his intention can be of relevance for the reliability/quality and the importance of the information.
  
  
• Watch your needs and then the market.
  Often information is brought to you to make you consume something you might not have known that you needed it. Don't watch products and find their importance for you, instead you should do it the other way round: Focus on your needs and search for solutions/products/services that could help you achieving your goals or improving your life quality.
  
  
• Information can be wrong!
  Don't rely too much on information in general. Just because some economy analyst is saying that economy is bad should not cause you to get in panic about loosing your job. Such an information can already be wrong because the parameters used for measuring economy could be theoretically a good indicator but mismatching practical experiences in the real world (See "The mismatch problem"). Especially information about the future should also be considered as "nice thoughts" only. And there are either authors knowingly producing wrong information to misslead you.
  
  
• You are always missing information.
  When searching for information (e.g. while comparing different products or services or when you worry about current politics or economic changes in progress) you should give up the desire to know everything. There is always some doubt remaining. This should not mean that you shouldn't search and read information. But after you collected a certain amount of knowledge about the issue, consider to stop when it doesn't make more sense getting more information.
  
  
• Rely on "common sense".
  Often relying on your intuition and common sense leads to a good decision without the need of reading a bulk of information. So the cost performance ratio is often much better if you just rely on common sense. So before you go to research for making a decision think if research is really convenient.
  
  
• Ignore articles with crazy titles.
  My experience is that those articles with the most crazy title do have the most unnecessary content. Maybe because without the crazy title nobody would read it. I am glad that those authors help me identifying unnecessary information by giving crazy titles. Here an example from today's science news (freely translated): "Mistaking apes are humanly" or another from an english IT news channel: "Buddha Machine Wall Plays Relaxing Ambient-Loops".
  

Before you start consuming:

• Search for hidden costs.
  When you read or hear about special offers then keep in mind that there are usually some hidden costs that are not mentioned in the advertisements. Advertisements usually exaggerate the efficiency as well as the economical factor of the product or service. And sometimes they are very hard on the limit to be a straight lie.
  
  
• Consider the total cost of ownership (TOC) of the product or service.
  Even free services can produce costs - not necessarily "just" money. Even if you consume free services maybe on the internet there is some maintenance effort coming along (regular password changes, dealing with several notification mails, keeping profile data up-to-date and so on).
  
  
• Will this make me more happy than just hanging around relaxing?
  Has this product or service really have the potential to make me more happy instead of just doing nothing? Doing nothing and just relax and enjoy the present moment can make very satisfied and happy. Don't underestimate this (see "In the present moment").
  
  
• What other activities are dropped when consuming this product or service?
  Consuming itself consumes time - time that can't be created from nothing. Instead your time and attention is moved from something else to the new point of interest. Choose consciously what to drop and if. Maybe buying and playing the new computer game drags your attention away from your family. Consider carefully if you really want that.
  

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