I have seen lately in different realms of real life extensive use of sub-organizations.
For example: When they built the house where our new apartment is the jobs where given in commission and sub-commission. And this for about 4 levels. But we are not talking about 4 different people involved here - no - we are talking about 4 different companies and a lot more people. I could see that information flow often neither reached level 2. I further noticed that there is a strong inhibition on the "bottom" level to contact the above level in problem case. People do quick and dirty fixes before contacting the higher level to solve a problem where it occurs or where it should be solved. But things then easily escalate and then you get a mess easily where everybody's most important interest is pushing the responsibility to somebody else.
The above example can be seen with similar characteristics in many realms and is not limited to "manual" work and communication. Either when thinking of the IT branch or more in detail looking at software concepts I can see such characteristics.
Often each level/layers when you go from bottom (actual implementation layer) to upper levels (towards management and top management) there is always a little bit of abstraction introduced which also leads to information loss and increases overhead.
So my message today: Remember to focus on the actual concrete problem to solve and introduce additional layers and abstraction only where really helpful!
2008-05-30
2008-05-20
Expectation dropping
The problem: Manic depression
Although manic depression is a well known psychological illness a lot of people not classified as manic depressive anyway suffer from manic and depressive phases in their life.
The reason: Expectations and wishes
Expectations are the motivation for a lot of actions you wouldn't do without the result you hoped for. You delay happiness until a specific goal has been reached. When you have success or simply too many things worked in the past you are mislead to higher goals and higher expectations. When reality tears you back to earth you fall into depressive phase because you did a lot of things "for nothing". You didn't got honored, you didn't earned the expected amount of money or some other outcome of your work turns out to be useless.
The solution: Drop your expectations
Dropping expectations initially sounds like dropping any motivation for getting to action and is pure negativism. But take a second view. When you drop your expectations
Related posts: Success with optimism AND pessimism, positivity barricades
Although manic depression is a well known psychological illness a lot of people not classified as manic depressive anyway suffer from manic and depressive phases in their life.
The reason: Expectations and wishes
Expectations are the motivation for a lot of actions you wouldn't do without the result you hoped for. You delay happiness until a specific goal has been reached. When you have success or simply too many things worked in the past you are mislead to higher goals and higher expectations. When reality tears you back to earth you fall into depressive phase because you did a lot of things "for nothing". You didn't got honored, you didn't earned the expected amount of money or some other outcome of your work turns out to be useless.
The solution: Drop your expectations
Dropping expectations initially sounds like dropping any motivation for getting to action and is pure negativism. But take a second view. When you drop your expectations
- everything that works or results in a positive feeling it is a pure wonder,
- when you do something you do it out of the current necessity or benefit without having to fear investment loss (because you simple do not invest - at least long term),
- you can also drop a lot of fears in form of negative expectations.
Related posts: Success with optimism AND pessimism, positivity barricades
2008-05-16
Humor heals
The problem: You feel stressed by others (or even yourself).
Situations that cause stress to me are usually when others get in trouble and then put some of their pains at me to help them get out of their hell. This can be in form of unplanned additional tasks for me or in listening to long complains or lamentations about their problems (without searching for a solution). Or it can even be that they are criticizing me because they are angry. And so I suddenly find myself under stress without either knowing how it happened.
The reason: It is part of my mission to help improving the world - and maybe you have similar goals in your life. And as I take my work and goals for serious I take problems for serious - in general.
The solution: Not taking life and problems too serious.
We should distinguish real emergency from other problems. And regarding the "other" problems we should again distinguish between our own problems and the ones of others.
And the most important thing: You are working on your life and improving yourself preventing from problems in the future. You are not responsible for the problems that other people created on themselves ignoring their life's lessons. "Imagine, it's your own fault" is an important sentence for me. But I should add something: "...if you have a problem".
But anyway you have to deal with the suffering person in front of you. And the best medicine to take out the stress, pressure ad hoc is humor! - Exaggerate and make a joke. This reduces stress level immediately.
Related posts: About this Blog, Serious life starts immediately, Quality of solution
Situations that cause stress to me are usually when others get in trouble and then put some of their pains at me to help them get out of their hell. This can be in form of unplanned additional tasks for me or in listening to long complains or lamentations about their problems (without searching for a solution). Or it can even be that they are criticizing me because they are angry. And so I suddenly find myself under stress without either knowing how it happened.
The reason: It is part of my mission to help improving the world - and maybe you have similar goals in your life. And as I take my work and goals for serious I take problems for serious - in general.
The solution: Not taking life and problems too serious.
We should distinguish real emergency from other problems. And regarding the "other" problems we should again distinguish between our own problems and the ones of others.
And the most important thing: You are working on your life and improving yourself preventing from problems in the future. You are not responsible for the problems that other people created on themselves ignoring their life's lessons. "Imagine, it's your own fault" is an important sentence for me. But I should add something: "...if you have a problem".
But anyway you have to deal with the suffering person in front of you. And the best medicine to take out the stress, pressure ad hoc is humor! - Exaggerate and make a joke. This reduces stress level immediately.
Related posts: About this Blog, Serious life starts immediately, Quality of solution
2008-05-14
Impacts increase with procrastination
Yesterday evening our baby did some big job in digestion and the issue which at first seemed to be small then escalated. The steps and appropriate were:
What to learn:
- First notice
Reaction: "The problem is too small yet to deal with. There will come more in the next few minutes and then we will deal with it." - Forget
Reaction: Dealing with other things in the household we forgot about the issue for more than a few minutes - just for "some" time. - Fear - most dangerous step beginning real big and fatal procrastination!
Reaction: The odor was already well developed and the resistance increased opening the diaper. - State of emergency
Reaction: Dealing with the issue which grew up now in a frantic pace.
What to learn:
- When is the best time to take action on an issue?
When you think of it the first time.
This is something my father told me he got taught when going for the sailing patent. - If you do not take action of an issue it is likely to grow up to a bigger one and the (negative) impact of an issue increases as the time goes by.
- You will tend to procrastinate more as the issue is growing and you begin to develop fear.
Time optimization
Two weeks ago we changed to our new apartment definitely and now the daily morning and evening routine for changes slightly - not completely, but enough to encounter some "problems".
For example I did not know the exact times when the train passes and how much time the walk to the station exactly takes. Although the train passes every 10 or 15 minutes, when leaving home it can make a great difference because in 10 minutes I can even change the diaper of our baby. Waiting for the train memorizing the times when it passes I noticed that my clock is not in sync with the train clock. That leaded to further recalculation of my time when I have to leave home.
I either noticed that my alarm clock either wasn't in sync - neither with my wrist clock nor with the train clock.
No everything is in sync and the morning routine is less stressy because when using several clocks for reference you might find some time "lost" suddenly and in reality it is due to an out-of-sync clock.
So my tip: Just use ONE reference clock or bring those you use in sync!
For example I did not know the exact times when the train passes and how much time the walk to the station exactly takes. Although the train passes every 10 or 15 minutes, when leaving home it can make a great difference because in 10 minutes I can even change the diaper of our baby. Waiting for the train memorizing the times when it passes I noticed that my clock is not in sync with the train clock. That leaded to further recalculation of my time when I have to leave home.
I either noticed that my alarm clock either wasn't in sync - neither with my wrist clock nor with the train clock.
No everything is in sync and the morning routine is less stressy because when using several clocks for reference you might find some time "lost" suddenly and in reality it is due to an out-of-sync clock.
So my tip: Just use ONE reference clock or bring those you use in sync!
2008-04-30
Management By Customer
Lately I am involved into a lot completely different businesses while in the move to our new apartment. From discussions with the building enterprise to buying furniture and organizing the conveyance I made a particular experience: Lacks in analysis, organization and management.
In a lot of cases it was necessary that we think of possible problems, locate bottlenecks and ask for solutions or precautions. Nearly every issue needs reminders set by us otherwise people forget about our issues. Unfortunately in a lot of cases it was/is needed that we organize and sometimes to make pressure to get served.
So my impression is that a new management-by technique is going to develop: Management by customer.
Thinking about this I notice that not only managers need management and organization qualifications - no - every secretary, every accounting clerk, even every assembler needs management qualifications.
On the other hand I do notice that companies do invest more money in making their office workflows so easy that even a trained ape can do it. This noticeable reduces the service quality and flexibility of the employees and accordingly affects a complete company.
Why not investing money in the qualification of the employees?
The reason is simple: Employees can leave the company and the investment of the company is lost. A simple workflow remains in the company and a trained ape is working for a banana. Companies invest much money for education of employees only where the knowledge isn't really useful when working for another company. But it can either be possible that companies do not see the importance of management and life hacking knowledge for all of their employees.
So education and training to increase common qualities is or particular knowledge that can be used in a wide area of different businesses is possible only learned if you are doing it on your own. So don't wait until somebody gets you into a course - do it yourself!
Related post: About Management.
In a lot of cases it was necessary that we think of possible problems, locate bottlenecks and ask for solutions or precautions. Nearly every issue needs reminders set by us otherwise people forget about our issues. Unfortunately in a lot of cases it was/is needed that we organize and sometimes to make pressure to get served.
So my impression is that a new management-by technique is going to develop: Management by customer.
Thinking about this I notice that not only managers need management and organization qualifications - no - every secretary, every accounting clerk, even every assembler needs management qualifications.
On the other hand I do notice that companies do invest more money in making their office workflows so easy that even a trained ape can do it. This noticeable reduces the service quality and flexibility of the employees and accordingly affects a complete company.
Why not investing money in the qualification of the employees?
The reason is simple: Employees can leave the company and the investment of the company is lost. A simple workflow remains in the company and a trained ape is working for a banana. Companies invest much money for education of employees only where the knowledge isn't really useful when working for another company. But it can either be possible that companies do not see the importance of management and life hacking knowledge for all of their employees.
So education and training to increase common qualities is or particular knowledge that can be used in a wide area of different businesses is possible only learned if you are doing it on your own. So don't wait until somebody gets you into a course - do it yourself!
Related post: About Management.
2008-04-21
How many posts must I write?
I am currently still in move to our new apartment and in addition to that I was one week away for business. I see that I did not write for a long time and now I remember posts on other blogs telling in their blogging tips that on a blog there should be periodical posting to keep the users interested.
I totally disagree with this. I have subscribed to a lot of RSS feeds and I do not have any interest that a specific blog brings a new post every day or every week.
What I expect from a blog: If there is a new post it should be interesting, have "real" content and it should trigger some new thoughts (or remind me on old important thoughts I already forgot).
So dear bloggers: There is no need to sit in front of the computer writing a blog post at 23:50 just because you think that you are supposed to. Sometimes you might see pressure where there is no.
Related posts: Blog post lengths or how to write
I totally disagree with this. I have subscribed to a lot of RSS feeds and I do not have any interest that a specific blog brings a new post every day or every week.
What I expect from a blog: If there is a new post it should be interesting, have "real" content and it should trigger some new thoughts (or remind me on old important thoughts I already forgot).
So dear bloggers: There is no need to sit in front of the computer writing a blog post at 23:50 just because you think that you are supposed to. Sometimes you might see pressure where there is no.
Related posts: Blog post lengths or how to write
2008-03-31
Hands full
I already talked about the advantage of putting things in pockets to have your hands free to open doors etc (see Hands free).
Now, as I had to carry a lot of luggage in the last weeks and as I am changing flat in the next weeks I see that a free hand is wasted efficiency. Currently I am living at the third floor without elevator so if I would try to keep a hand free I would have to go double the times up and down. This does not mean that the "hands free" idea is now forgotten - no - I try to put everything into boxes and pockets as much as possible. More, I can put one into the other more "available capacity" still there.
So the "Don't go empty" idea is used in combination but even more:
You can put a backpack on your back and another one on your belly. In addition to that you can hang backs diagonal over your shoulders.
Butt attention: You have to take care that all together is not becoming too heavy. Take this into consideration when planning your way to or from the car. Combine heavy and lightweight things.
When you stoop remember to go down in the knees and not by bending your back!
Related Posts: Hands free, Don't go empty
Now, as I had to carry a lot of luggage in the last weeks and as I am changing flat in the next weeks I see that a free hand is wasted efficiency. Currently I am living at the third floor without elevator so if I would try to keep a hand free I would have to go double the times up and down. This does not mean that the "hands free" idea is now forgotten - no - I try to put everything into boxes and pockets as much as possible. More, I can put one into the other more "available capacity" still there.
So the "Don't go empty" idea is used in combination but even more:
You can put a backpack on your back and another one on your belly. In addition to that you can hang backs diagonal over your shoulders.
Butt attention: You have to take care that all together is not becoming too heavy. Take this into consideration when planning your way to or from the car. Combine heavy and lightweight things.
When you stoop remember to go down in the knees and not by bending your back!
Related Posts: Hands free, Don't go empty
2008-03-14
Work Life Balance
A few years ago I noticed the abbrevation WLB and read about Work Life Balance in a journal. Recently reading other blogs I have the impression that this topic is now discussed more often.
What is work-life-balance? When is the balance achieved? How can you measure it?
When you life in a way that does not increases frustration, decreases motivation and cause your power to exhaust over time - so if your life style can be lived long term keeping the wellness - then you achieved work life balance.
That does not mean that everybody has the same requirements in hours for privacy, sports and work. Although many emphasize the importance of not working too much I find it also important to have a work that fits my strengths and that I can have the feeling of doing something that is worth it. Unemployed people are even less happier. But indeed it is important not to exhaust your power.
Get a feeling for the charge level of your batteries. But keep in mind that the batteries are not only consumed when you work and charged when you sleep. It sometimes can also be the opposite.
Related post: Why not work too much
What is work-life-balance? When is the balance achieved? How can you measure it?
When you life in a way that does not increases frustration, decreases motivation and cause your power to exhaust over time - so if your life style can be lived long term keeping the wellness - then you achieved work life balance.
That does not mean that everybody has the same requirements in hours for privacy, sports and work. Although many emphasize the importance of not working too much I find it also important to have a work that fits my strengths and that I can have the feeling of doing something that is worth it. Unemployed people are even less happier. But indeed it is important not to exhaust your power.
Get a feeling for the charge level of your batteries. But keep in mind that the batteries are not only consumed when you work and charged when you sleep. It sometimes can also be the opposite.
Related post: Why not work too much
2008-03-12
The time thieves and real news
Especially in (but not limited to) the IT business one get flooded with news and you feel that you can specialize only on a small part of the IT world because the field is so large.
But I am now working more than 12 years in the IT business and especially in the last years I feel especially flooded with new technologies and products. What I find really annoying in the meantime is: It takes me a lot of time to investigating new announcements to discover nothing really new and epoch making. My time is stolen by others managing to get my attention for nothing of real interest.
The worst is that things on the first view seem to be attractive - well that's what products and services should be, but only on a closer look (and often some time intensive investigations and tests - especially in the IT business) you can identify that the product is some sort of "yet another ...".
It is the same with publicity in TV: I usually do not buy the things for which is done most publicity. Why? - Because they are usually not so good. Good things do not need publicity, because people spread the word.
Similar applies to news. There is a lot of low quality news that is just publicity.
But I am now working more than 12 years in the IT business and especially in the last years I feel especially flooded with new technologies and products. What I find really annoying in the meantime is: It takes me a lot of time to investigating new announcements to discover nothing really new and epoch making. My time is stolen by others managing to get my attention for nothing of real interest.
The worst is that things on the first view seem to be attractive - well that's what products and services should be, but only on a closer look (and often some time intensive investigations and tests - especially in the IT business) you can identify that the product is some sort of "yet another ...".
It is the same with publicity in TV: I usually do not buy the things for which is done most publicity. Why? - Because they are usually not so good. Good things do not need publicity, because people spread the word.
Similar applies to news. There is a lot of low quality news that is just publicity.
2008-03-02
Focus by decision
The problem: There is too much to be done or too much information to be processed.
Information overflow is a very present problem and it often comes bundled with the need of more efficiency and more stress. More has to be achieved with less effort and less resources.
The reason: Your scope is too big.
You are working on a too big area or on to many areas. The reason for too much activity on too many fields can be unsureness, forecast uncertainty or an uncompleted analysis phase.
The solution: Make decisions.
Prioritize by selecting a few of your possible goals or the areas that are most interesting or seem most important to you. If you have difficulties in finding decisions keep in mind that a decision does not mean that you never can turn back and go another way. But on the other hand decisions should not be revised every day. To avoid frequent change of decisions and priorities do invest time in a good preparation that allows to make a good decision:
Related posts: Focus by direction, Principles over rules, Direction over goals, Razor sharp focus, Analysis and therapy, New year decisions, Considerations on decisions, Team meeting with yourself.
Information overflow is a very present problem and it often comes bundled with the need of more efficiency and more stress. More has to be achieved with less effort and less resources.
The reason: Your scope is too big.
You are working on a too big area or on to many areas. The reason for too much activity on too many fields can be unsureness, forecast uncertainty or an uncompleted analysis phase.
The solution: Make decisions.
Prioritize by selecting a few of your possible goals or the areas that are most interesting or seem most important to you. If you have difficulties in finding decisions keep in mind that a decision does not mean that you never can turn back and go another way. But on the other hand decisions should not be revised every day. To avoid frequent change of decisions and priorities do invest time in a good preparation that allows to make a good decision:
- Analyze the situation.
- Extract problem zones.
- Set priorities.
- Collect information to get an overview.
- Evaluate possible solutions, side effects and risks.
- Let sink in the information.
- Collect more detailed information where necessary.
- Calculate effort and costs.
- Make a decision.
Related posts: Focus by direction, Principles over rules, Direction over goals, Razor sharp focus, Analysis and therapy, New year decisions, Considerations on decisions, Team meeting with yourself.
2008-02-29
As it would be the last day
The problem: Sometimes it is difficult to decide about the current priorities.
In your life you are playing a lot of roles, for example lover, father/mother, son/daughter, photographer, co-worker and many other. There are a lot of locations and situations where you come to action. World becomes more complex (at least it seems to - maybe only because there is more information flowing ;-) ) and it seems that there are plenty of things that should be done.
The reason: The overwhelming amount of to-dos, ideas and information.
The mass blocks the view to the main things in life.
The solution: Think of the day as it would be the last from time to time.
Some years ago I read somewhere that one should live every day as it would be the last. I thought about that but I came to the conclusion that this is not adequate because there are several realms in your life that require long term view and planning. For example to evolve strong relationships or if you are going to marry you need to create a feeling of confidence and constancy. Or even in your work for your customers it is important to have continuity and stability. Because of these reasons it is important to make long term plans and do long term thinking. And it also would not be realistic to see every day as the last because in most cases it is not true that the day is your last.
However, some day will be the last or something else big happens (an accident for example) that changes the situation and your abilities drastically and then you might ask yourself if you set the right priorities in your life.
It is adequate to think "as it would be the last day" from time to time. At least when you are not sure about the priorities to set for the next day or next week.
Related post: Between short and long term goals.
In your life you are playing a lot of roles, for example lover, father/mother, son/daughter, photographer, co-worker and many other. There are a lot of locations and situations where you come to action. World becomes more complex (at least it seems to - maybe only because there is more information flowing ;-) ) and it seems that there are plenty of things that should be done.
The reason: The overwhelming amount of to-dos, ideas and information.
The mass blocks the view to the main things in life.
The solution: Think of the day as it would be the last from time to time.
Some years ago I read somewhere that one should live every day as it would be the last. I thought about that but I came to the conclusion that this is not adequate because there are several realms in your life that require long term view and planning. For example to evolve strong relationships or if you are going to marry you need to create a feeling of confidence and constancy. Or even in your work for your customers it is important to have continuity and stability. Because of these reasons it is important to make long term plans and do long term thinking. And it also would not be realistic to see every day as the last because in most cases it is not true that the day is your last.
However, some day will be the last or something else big happens (an accident for example) that changes the situation and your abilities drastically and then you might ask yourself if you set the right priorities in your life.
It is adequate to think "as it would be the last day" from time to time. At least when you are not sure about the priorities to set for the next day or next week.
Related post: Between short and long term goals.
2008-02-24
Why not work too much
I worked a lot in the past two months. Although I managed a lot by "simply" working longer which definitely could not have been solved using only the normal working times there are several reasons why working very much should really be an exception:
- Working too many hours on and on simply causes more errors.
- Creativity is decreasing with the hours awake without pauses and the days of continued stress.
- View is narrowed with the hours awake and days of continued stress.
- Nervousness is increasing if you do not sleep enough.
- Working too much for too long is an attack at your health.
2008-02-13
Respect by attention
The problem: People feel forgotten or treated without respect because you forgot those small favors they asked from you.
I am sure you know it: Your girlfriend/wife/colleague asked you for a little favor and you forgot it although you definitely like them and want to fulfill their requests.
The reason: You are somewhere else with your thoughts and not completely present.
In most cases when you are asked for a little favor you are asked while you have something completely different in mind. And actually your first and only brain wave is that thinking of that favor is not important now.
The solution: Pay full attention when your beloved ask you for a favor and set exclamation marks in your thought.
Bear it in your mind what you are asked for and set a date and time (also in your mind - not only in your calendar). Build memory aids that create links to that to-do. Be present with your mind and soul. Then return to your current work. Only if you really got it you have planned that in your mind to do it.
Related post: The present moment, Show respect to the team, Unattended mode.
I am sure you know it: Your girlfriend/wife/colleague asked you for a little favor and you forgot it although you definitely like them and want to fulfill their requests.
The reason: You are somewhere else with your thoughts and not completely present.
In most cases when you are asked for a little favor you are asked while you have something completely different in mind. And actually your first and only brain wave is that thinking of that favor is not important now.
The solution: Pay full attention when your beloved ask you for a favor and set exclamation marks in your thought.
Bear it in your mind what you are asked for and set a date and time (also in your mind - not only in your calendar). Build memory aids that create links to that to-do. Be present with your mind and soul. Then return to your current work. Only if you really got it you have planned that in your mind to do it.
Related post: The present moment, Show respect to the team, Unattended mode.
2008-02-08
This can be used as a weapon
Many years ago I traveled with my family to the USA and we met very nice friends there. They showed us how to play baseball and when leaving they presented us a baseball bat as a gift to carry home. As the bat was too big to put into the normal luggage we went to carry it with us onto the plane. Arrived a stewardess stopped us with the words "this can be used as a weapon" and told us that they will take it and send us by post. Since this it happens sometimes that I remind those words.
Lately I talked to a few people who worry about leaving their footprints somewhere in the web and therefore participate only very few on forums or weblogs. What this has to do with the story above?
Well, in my opinion a lot of things and words can be used as a weapon. And no matter if you are a person getting active or if you stay passive some people could use your behaviour against you.
And on the other hand: A lot of things and words can be used to improve the world and help others. Introducing positive elements is more important than avoiding negative elements.
Let me give an example: If you participate on the web there could be bad guys sending you more spam, hacking your account and post harmful texts in your name or other things producing negative effects. But on the other hand you can use the web to expand your network, find friends, help other people or even get a well-known professional on the web.
Whatever you fear, take into consideration that usually everywhere are risks AND opportunities. Keep in mind that you do not live from avoiding negative but from producing and getting positives - like a good coffee, intensive good work, a pretty woman or a good glass of wine.
Take your choice.
Lately I talked to a few people who worry about leaving their footprints somewhere in the web and therefore participate only very few on forums or weblogs. What this has to do with the story above?
Well, in my opinion a lot of things and words can be used as a weapon. And no matter if you are a person getting active or if you stay passive some people could use your behaviour against you.
And on the other hand: A lot of things and words can be used to improve the world and help others. Introducing positive elements is more important than avoiding negative elements.
Let me give an example: If you participate on the web there could be bad guys sending you more spam, hacking your account and post harmful texts in your name or other things producing negative effects. But on the other hand you can use the web to expand your network, find friends, help other people or even get a well-known professional on the web.
Whatever you fear, take into consideration that usually everywhere are risks AND opportunities. Keep in mind that you do not live from avoiding negative but from producing and getting positives - like a good coffee, intensive good work, a pretty woman or a good glass of wine.
Take your choice.
2008-02-03
What is reality?
One of the most important things towards a balanced life is to get a realistic view of the world.
Sure, the effect of experiences has a lot to do with how you take it and from your interpretations - but anyway life manifests every day and there are things that exist however you name it.
Today the sun is shining and we went out for a walk. No matter if you like sun or not or whether you like sun in winter and hate it in summer and not matter if "sun" should be named different - if the sun is shining it's shining that's a fact.
There are philosophies or science fiction films that suggest the consideration that everything could also be an illusion only.
But what is the difference between reality and illusion? How to unveil an illusion?
While growing up you get ideas of the world - on how or what reality is. As long as it is only an unproven idea without feedback of the world/nature it is only an idea and not reality.
How to prove:
How to detect illusions:
How to unveil illusions:
Your whole life can be seen as a journey to truth and reality and don't expect to arrive before you die. But never getting in action and proving the results will not push you towards truth and reality.
Having ideas about rules of nature and the world is an important step to bring you towards truth and reality. While ideas about rules may not be the last step to wisdom it is a useful first step.
Sure, the effect of experiences has a lot to do with how you take it and from your interpretations - but anyway life manifests every day and there are things that exist however you name it.
Today the sun is shining and we went out for a walk. No matter if you like sun or not or whether you like sun in winter and hate it in summer and not matter if "sun" should be named different - if the sun is shining it's shining that's a fact.
There are philosophies or science fiction films that suggest the consideration that everything could also be an illusion only.
But what is the difference between reality and illusion? How to unveil an illusion?
While growing up you get ideas of the world - on how or what reality is. As long as it is only an unproven idea without feedback of the world/nature it is only an idea and not reality.
How to prove:
- See it with your eyes
- Hear it with your ears
- Smell it with your tongue
- Sniff it with your nose
- Sense it with your body
- Feel it in your heart
- Research it with scientific tools
How to detect illusions:
- If you suffer there might be an illusion the reason for your suffering.
- If you find yourself in behaving automatically in some manner and you suffer by the effects you get then it is time to analyze the situation and get a new view.
- If you experience different effects in same environments behaving the same way then there might be a hidden illusion.
- If other subjects suffer less than you then you should start to improve by unveiling illusions.
- Communicate with others.
How to unveil illusions:
- Criticize your current view.
- Search for reasons.
- Analyze your motivation.
- Search for new aspects.
- Analyze the situation.
- Set in relation the situation with the rest of the world.
- Act and experience the results.
Your whole life can be seen as a journey to truth and reality and don't expect to arrive before you die. But never getting in action and proving the results will not push you towards truth and reality.
Having ideas about rules of nature and the world is an important step to bring you towards truth and reality. While ideas about rules may not be the last step to wisdom it is a useful first step.
2008-02-01
Detach facts and risks from fears and from decisions
In the post Michael Jordan’s Guide to Shooting for the Stars at The Positivity Blog I read today:
It is good looking at the consequences because all the actions you perform will have their consequences and knowing the consequences before would often lead to other decisions.
Thinking of (possible) consequences does include thinking of negative results. If you think of a failure in general as an opportunity to learn then failure is never considered in a negative way and positive experiences will be the "only" harvesting the fruits of earlier improvements.
When thinking of negative results produces negative feelings and fears then you should separate first the facts then think of the risks. In the next step analyze your fears coming along with thinking of the risks. Last but not least take your decisions when you can have a detached view so that you do not feel so emotionally involved.
When you are actually out there, be detached from outcomes.Well, while in sports it might fit the needs I would take care of applying that rule to the rest of life.
“I never looked at the consequences of missing a big shot . . . when you think about the consequences you always think of a negative result.”
It is good looking at the consequences because all the actions you perform will have their consequences and knowing the consequences before would often lead to other decisions.
Thinking of (possible) consequences does include thinking of negative results. If you think of a failure in general as an opportunity to learn then failure is never considered in a negative way and positive experiences will be the "only" harvesting the fruits of earlier improvements.
When thinking of negative results produces negative feelings and fears then you should separate first the facts then think of the risks. In the next step analyze your fears coming along with thinking of the risks. Last but not least take your decisions when you can have a detached view so that you do not feel so emotionally involved.
GTD - E-Mail Folders or Tags
The problem: You lose a lot of time by reading again and again the same e-mails.
You know the problem that you are browsing through your e-mails looking on which you need to respond or on which you have to do something and while reading a lot of subject lines and opening some mails because you don't remember well what's in it you remember that you already looked at that several times?
I did not know that I have that problem until I knew of the GTD folder sytem and then observing my own behavior and impressions while reading my mail.
The reason: Growing inboxes and the amount of e-mail arriving let you loose the overview.
You looked at your mails only 10 minutes ago and you remember that the second mail in your inbox was important and needs action. Then the phone rang and you gave a short information but now some other mails arrived and you have to search again that important e-mail. Your inbox is a very dynamic thing and to retain the overview is difficult.
The solution: Simple GTD folder system.
Until a few days ago I avoided introducing GTD folders because in my opinion it was too complicated because of too many folders. Then I read that people using simplified systems and so I tried with these:
For every e-mail that needs longer operation I do put an entry to the calender and move the mail to the "Hold / Reference" folder. Only the mails with smaller amount of work for the time "in between" or for the time dedicated to e-mail replying I put into the "Action" folder. This is to prevent double occurrence of to-do items (in action folder and calendar).
So I use the combination of calendar and simplified GTD folder system and to prevent from double "reminders" e-mails with a short work are kept in the action folder and every longer work will be scheduled in the calendar putting the e-mail to the reference folder or copying the text directly to the calendar (archiving the original mail).
Depending on your job you might face different types of e-mail conversations:
You know the problem that you are browsing through your e-mails looking on which you need to respond or on which you have to do something and while reading a lot of subject lines and opening some mails because you don't remember well what's in it you remember that you already looked at that several times?
I did not know that I have that problem until I knew of the GTD folder sytem and then observing my own behavior and impressions while reading my mail.
The reason: Growing inboxes and the amount of e-mail arriving let you loose the overview.
You looked at your mails only 10 minutes ago and you remember that the second mail in your inbox was important and needs action. Then the phone rang and you gave a short information but now some other mails arrived and you have to search again that important e-mail. Your inbox is a very dynamic thing and to retain the overview is difficult.
The solution: Simple GTD folder system.
Until a few days ago I avoided introducing GTD folders because in my opinion it was too complicated because of too many folders. Then I read that people using simplified systems and so I tried with these:
- Action ... All the mails that needs an action - so I have to do something
- Waiting ... I am waiting for a response or some action and confirmation of others
- Hold / Reference ... Mails I probably need later when working on the things in the action folder.
- Later ... Not so important but interesting things I want to look at when is time.
- Current ... Archive of the current year (subfolder for each client - or project - as it fits better to your business).
- Archive ... Archive of the older years (subfolder for each year and then for each client - or project). If you are using Outlook you should export the older e-mails should be exported to a PST file on the disk (on your server home drive). If you have a Linux based mail server then usually it doesn't mind and you can keep everything on your server always available (even using the webmail).
For every e-mail that needs longer operation I do put an entry to the calender and move the mail to the "Hold / Reference" folder. Only the mails with smaller amount of work for the time "in between" or for the time dedicated to e-mail replying I put into the "Action" folder. This is to prevent double occurrence of to-do items (in action folder and calendar).
So I use the combination of calendar and simplified GTD folder system and to prevent from double "reminders" e-mails with a short work are kept in the action folder and every longer work will be scheduled in the calendar putting the e-mail to the reference folder or copying the text directly to the calendar (archiving the original mail).
Depending on your job you might face different types of e-mail conversations:
- More e-mails producing lesser work
In this case schedule larger time blocks for "responding to e-mails". - Less e-mails producing more work.
If this is the case then define each e-mail as a single task and schedule a time block for each e-mail. - More e-mails belonging to few "topics", "issues" or "tasks".
Group them to the tasks or projects where they belong (have appropriate subfolders in your archive folder) - put only the main e-mail that actually triggers the work (e.g. a final confirmation within a longer e-mail thread) to the action folder and the rest to the Hold / Reference folder (or archive them if all the relevant information is already included in the e-mail containing the decision).
2008-01-22
Hear the naysayers
In life hacking blogs I often read that you should avoid negative people. Lately I read such a recommendation again at Life Optimizer. The last paragraph states:
I say: Hear what the naysayers have to tell. Let them draw the worst case scenarios for you. There are three reasons for them to be negative:15. Get rid of naysayers
While gathering around enthusiastic friends can energize you, gathering around naysayers will do the opposite: they will take away whatever positive energy you have. So avoid them at all costs. Of course, sometimes you need to reach out to them, but be sure that you energize them and not they take away your energy. You should always be open to constructive criticism, but avoid people who just make you down without giving constructive feedbacks.
- They locate problems and pitfalls - they see difficulties achieving the particular goal.
- They fear the results - they worry about the changes that your actions may bring.
- They want to achieve the goal themselves - and they want to make you down because they want to get to the goals earlier.
- You can rate the probability of problems at the particular locations and do something to avoid the problems.
- The naysayers are most probable not alone with their fears - you can do something to make them feel more secure. This will attract even more people to your solutions.
- Envious people are a sign that you are aiming for valuable goals - working on them seems to be worth it also for others.
2008-01-20
Success with optimism AND pessimism
The problem: You want to be positive and optimist but you fear failure.
In the past some friends have seen me as a pessimist and I was convinced that a pessimistic view is more realistic than an optimistic view. When reading life hacking blogs it looks like successful people should avoid every form of pessimism and negative thinking people. Trying to surf on the wave of optimism and positive thinking you feel fears and worries about possible failure.
The reason: Missing union of positive and negative aspects.
You might have heard about or seen a lot of people failing in their attempts to achieve big success or even people that are successful in general had their very bad periods. You try to be positive and optimistic but somewhere in your mind you know of the dangers and risks and you fear that as soon as starting full of enthusiasm you rush and fall into the first trap.
The solution: Integrate positive and negative aspects into your success plan.
If you want to be a successful person you commit to set actions achieving it - you want to get things done. Acting means effects. And effects may be different from your expectations and desires. So there is the possibility of negative effects or failure as well as the possibility of success or positive results. This is a fact and is a neither positive or negative view. Everything is possible.
Without the possibility of positive results you wouldn't start working so having positive effects and results in mind as a goal and motivation for moving on is important.
Be positive when thinking of your goals:
On the other hand be pessimistic in your concrete planning of your way to success:
After you have imagined some worst case scenarios you can better rate your plan for the way to achieve your goal(s). You can evaluate different solutions/plans and choose the best way to success.
Regarding the Anxiety:
Take your fears and worries as a warning of possible traps and holes in your plan to success. Fears and Worries are warning signs to be attentive - not more! If you are aware of the risks and decide whether to do something to reduce the probability or accept the risk. If the remaining risks in your opinion are too high in relation to the possible positive results then you still do not need to drop your goal(s) completely. You can also search for an alternative way with less risks.
It is clear that some chance to big success also comes along with higher risks. Some people like it hot and want to take the risk. Others prefer the sure and easier way. It depends on your priorities, character and desires. It is simply your decision how much risk you want to take.
Remember that the slower way with a lot of small steps into the correct direction to meet your goals do often bring the better long-term results than the fast and big success.
Related posts: Positivity barricades, Focus on strengths, Being positive, When to criticize, Optimist meeting pessimist, Living your opportunities.
In the past some friends have seen me as a pessimist and I was convinced that a pessimistic view is more realistic than an optimistic view. When reading life hacking blogs it looks like successful people should avoid every form of pessimism and negative thinking people. Trying to surf on the wave of optimism and positive thinking you feel fears and worries about possible failure.
The reason: Missing union of positive and negative aspects.
You might have heard about or seen a lot of people failing in their attempts to achieve big success or even people that are successful in general had their very bad periods. You try to be positive and optimistic but somewhere in your mind you know of the dangers and risks and you fear that as soon as starting full of enthusiasm you rush and fall into the first trap.
The solution: Integrate positive and negative aspects into your success plan.
If you want to be a successful person you commit to set actions achieving it - you want to get things done. Acting means effects. And effects may be different from your expectations and desires. So there is the possibility of negative effects or failure as well as the possibility of success or positive results. This is a fact and is a neither positive or negative view. Everything is possible.
Without the possibility of positive results you wouldn't start working so having positive effects and results in mind as a goal and motivation for moving on is important.
Be positive when thinking of your goals:
- Trust in the possibility that the world can be improved.
- Trust in your power being able to contribute to a better world and happier yourself!
- Assume that all other creatures have the same desires of being happy and therefore will benefit from the positive things that you do.
- Trust in your ability to be able to learn everything necessary to achieve your goals.
- Be happy about the success already accomplished. So moving on is a chance to repeat the good feelings.
On the other hand be pessimistic in your concrete planning of your way to success:
- Get aware of everything that could go wrong to identify the biggest pitfalls and the highest risks. The benefit: You can do something to prevent from the risks with the heaviest impacts.
- Do not assume or hope for the help of others or in other words: Do not expect that others are doing their job accurately, attentive and carefully. Search for help and accept every helping hand but don't rely on it. The benefit: Being double attentive prevents from errors. Humans do fail (that does not mean they always fail) - double checking is precaution. Especially when you have a management job it is required that you ensure that everybody is doing well his part. When many work together then the probability that somebody fails at some part is quite high.
- Assume that you are not knowing important facts. So get aware of the holes in your knowledge. The benefit: More attention makes you watch out for additional knowledge which helps preventing from problems and increases your competence - knowledge is power!
After you have imagined some worst case scenarios you can better rate your plan for the way to achieve your goal(s). You can evaluate different solutions/plans and choose the best way to success.
Regarding the Anxiety:
Take your fears and worries as a warning of possible traps and holes in your plan to success. Fears and Worries are warning signs to be attentive - not more! If you are aware of the risks and decide whether to do something to reduce the probability or accept the risk. If the remaining risks in your opinion are too high in relation to the possible positive results then you still do not need to drop your goal(s) completely. You can also search for an alternative way with less risks.
It is clear that some chance to big success also comes along with higher risks. Some people like it hot and want to take the risk. Others prefer the sure and easier way. It depends on your priorities, character and desires. It is simply your decision how much risk you want to take.
Remember that the slower way with a lot of small steps into the correct direction to meet your goals do often bring the better long-term results than the fast and big success.
Related posts: Positivity barricades, Focus on strengths, Being positive, When to criticize, Optimist meeting pessimist, Living your opportunities.
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